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GOVERNING BODY

SUB-COMMITTEES

The Governing Body has formally delegated certain responsibilities to eight standing sub-committees to oversee and manage specific activities on its behalf, namely:

 

  1. Finance Committee

  2. Curriculum, Teaching & Learning

  3. Buildings and Health & Safety Committee

  4. Safeguarding & Wellbeing of Pupils

 

There are two further committees which would be convened if and when needed:

  • Disciplinary Committee

  • Grievance and Appeals Committee

 

The role, remit, modus operandi and membership of each of these sub-committees are detailed below.

 

Finance Committee

 

Role and Remit

 

  1. The purpose of the Finance Committee is to guide and assist the Headteacher and the Governing Body in all school related financial and budgeting matters.

  2. The Committee will meet formally once per term, or more frequently as required.  The meetings will be minuted by the Clerk of Governors and the minutes made available to the Governing Body.

  3. The Committee:

  • Is responsible, on behalf of the Governing Body, for monitoring all the financial aspects of the school’s on-going operation in line with the school’s Financial Regulations and Procedures and ensuring that the requirements of them are fully complied with.  Any instances of non-compliance must be reported to the Governing Body in a timely manner.

  • Will meet termly with the school’s nominated LA Finance Officer to formally review performance against budget, identify any issues/problems/trends and identify any longer-term issues and trends. 

  • Is responsible for developing and implementing appropriate action plans to address any identified financial issues or problems, seeking Governing Body approval for such plans as necessary.

  • With the support of its nominated LA Finance Officer, will draw up and present to the Governing Board for approval the school’s annual budget, taking into account the agreed priorities for the school and the School Improvement Plan, prior to submission to the Local Authority.

  • Is responsible for ensuring that the Governors are fully briefed on progress against the approved school budget and any other finance related issues.  Any significant deviations from budget must be reported to the Governing Body together with actions to be taken to address such deviations.To this end, the Committee will make a formal report each term to the Governing Body on the school’s budgetary and financial performance and all decisions and actions taken and, as appropriate, seek Governing Body endorsement.

  • Is the custodian of the school’s Financial Regulations and Procedures and will formally review these annually in the autumn term and recommend any required changes to the Governing Body for review and approval.

 

Membership

 

The Committee is chaired by the Vice Chair of Governors and comprises the Chair of Governors, two Governors (a Parent Governors and a Foundation Governor), the Headteacher and the School Clerk, who acts as the Committee secretary.  The current membership is:

 

Committee Chair: Robin Hallows

Foundation Governor: Peter Yates

Parent Governor: Andy Horsley

Associate Member: Susan Jacob

Headteacher: Vicki Holmes

A quorum for a meeting of the Committee comprises the Committee Chair or nominated deputy and two other Committee members.

 

Performance Management & Pay Review Committee

 

Role and Remit

 

  • Annually, to work with the school’s nominated external Adviser to:

  • Review and assess the Headteacher’s performance against agreed personal Objectives.

  • To agree and document the Headteacher’s personal Objectives for the coming year in line with the school’s priorities and the School Improvement Plan.

  • Based upon the results of the above Performance Review, to make a recommendation on the Headteacher’s statutory annual salary award in line with the current Guidance on School Teachers’ Pay and Conditions.

  • To report back to and seek endorsement from the Governing Body on the details and output of the Headteacher’s annual Performance Review and to seek approval for the recommended pay award.

  • To review with the Headteacher the annual salary review and recommendations for other staff and endorse these prior to review and approval by the Governing Board.

  • To issue instructions to prepare and issue the annual Salary Statements for staff, as appropriate.

 

Membership

 

The Committee will be chaired by the Chair of Governors and comprise a Foundation Governor and a further Governor, as selected by the Governing Body.  The current membership is:

 

Co-Chair of Governors: Roger Keeling, Andy Horsley

Foundation Governor: Peter Yates

 

A quorum comprises the Chair and one other member.

 

Curriculum, Teaching & Learning Committee

 

Role and Remit

 

  • The role of the Committee is twofold, namely:

 

  1. To review and make recommendations to the Governing Body, as appropriate, concerning the school’s Curriculum Statement in the light of the Local Authority’s Curriculum Statement and the statutory obligations regarding the National Curriculum.

  2. To support the Headteacher in reviewing and monitoring, on behalf of the Board of Governors, the performance of the school against its objectives and targets as set out in:

  • The school’s Self Evaluation Summary (SES).

  • The School Improvement Plan (SIP).

  • The School Improvement Review Record (SIRR).

 

Although the particular focus of the Committee will be school’s performance in the key subject areas of English, Maths and Science, all curriculum areas will be kept under review, as appropriate.

 

  • The Committee will meet at least twice per year, typically in:

  • February: A ‘mid-year’ review of progress and performance against current year’s targets and objectives.

  • July: An ‘end year’ review of performance against the year’s targets (following availability of the SATs results) and to agree and document appropriate performance targets for the coming year.

  • In reviewing and assessing the school’s performance, the Committee will employ both internal (e.g. Cohort Tracking charts, school visit reports etc.) and external (e.g. School Improvement Partner reports, SATs results, RAISEonline etc.) sources.  As a result, the Committee will:

  • Identify achievements and areas of particular progress.

  • Highlight any areas where performance is not in line with plans and targets or any other areas of concern.

  • Agree with the Headteacher action plans and timescales to further improve performance or to address any areas of concern.

  • Agree with the Headteacher appropriate performance related objectives and targets for the following academic year.

  • Ahead of each Committee meeting, an agenda will be issued to all Committee members, together with any appropriate supportive documentation.

 

The meetings will be minuted by the Clerk to Governors and the minutes issued to all Committee members and also to all Governors for review and discussion at the next meeting of the Governing Body.

 

  • The members of the Committee will make planned visits to the school during term times to gain a ‘hands on’ view of the school’s operation.  It is anticipated that each member of the Committee will make such a visit at least once per year.

  • The Committee is the ‘keeper’ of both the school’s Curriculum Policy and Sex and Relationship (SRE) policies and will undertake an annual review of both on behalf of the Governing Body.

 

Membership

 

The Committee will be chaired by a Governor and comprise of the Headteacher, the Teacher and other Governors as selected by the Governing Body as appropriate.  The current membership is:

 

Sub-committee Chair: Sally Newton

LA Appointed Governor: John Moffat

Headteacher: Vicki Holmes 

Teacher: Angie Smithurst

Parent Governor: Elizabeth Allsop

Co-Opted Governor: Susan Jacob

A quorum comprises the Committee Chair or Vice Chair, Headteacher or Teacher and two other members.

 

Buildings and Health & Safety Committee

 

Role and Remit

 

  • To formally inspect the school buildings and grounds annually and prepare for the Governing Body a statement of priorities and programme for maintenance and development.

  • To monitor, on behalf of the Governing Body, the implementation of the on-going maintenance programme and any unplanned/emergency maintenance work. Where necessary, to take appropriate remedial action and to ensure that the Governing Body is kept informed of any decisions made and issues arising. 

  • To approve, on behalf of the Governing Body, the preparation and implementation of building and maintenance contracts and, as appropriate, seek Governing Body approval for the award of these.

  • To liaise, as appropriate, with the LA on any premises issues.

  • To undertake an annual Health and Safety and Risk Audit of the school premises, identify any issues and ensure that plans are in place to address these and that these plans are implemented in a timely manner.

  • To annually review and update, as appropriate, the school’s Health & Safety Policy for submission to the Governing Body for formal approval.

  • The Committee will meet at least termly and, in the interim, as and when required.

Membership

 

The Committee will be chaired by the Vice Chair of Governors and will comprise a further two Governors, as selected by the Governing Body.  The current membership is:

 

Sub-committee Chair: Peter Yates

Headteacher: Vicki Holmes (Headteacher)

Teacher: Angela Smithurst

Parent Governor: Andy Horsley

 

A quorum comprises the Chair and one other member.

 

Safeguarding & Wellbeing of Pupils Committee

Role and Remit

The purpose of the Committee is to assist the Headteacher and the Governing Body in ensuring that the school has in place effective policies and practices in line with statutory and non-statutory advice and guidance concerning the safeguarding and well-being of pupils.

 

The committee will meet termly.

 

The Committee will:

  • In conjunction with the Headteacher, review the effectiveness of the school’s Child Protection and Safeguarding Policy on an annual basis and will report back to the full Governing Body.  This review will be conducted in the summer term, towards the end of the school year.

 

  • Assist the Headteacher in the annual task of preparing the S175 Safeguarding Audit and Action Plan, as required by the Education Act of 2002.  This will be adopted by the full Governing Body before being sent to the Local Authority.  The Safeguarding Audit and Action Plan will be prepared in the autumn term.

 

  • Work with other Governing Body Committees in relation to shared and overlapping responsibilities and will report on such issues to the full Governing Body.  Such shared responsibilities would, for example, include environmental safety; pupil awareness and understanding of safeguarding and well-being issues; the ‘safe recruitment’ of staff and volunteers.

 

  • Meet termly.

 

Membership

 

The Committee will be chaired by a Governor and comprise the Headteacher, Teacher and three other Governors selected by the Governing Body.   A quorum comprises four Committee members.

 

The current membership is:

 

LA Governor - Committee Chair: John Moffat

Headteacher : Vicki Holmes (Headteacher)

Teacher: Angie Smithurst

Foundation Governor: Dave Smith

Parent Governor: Janine Pates

The following two committees are convened only on very rare occasions when they are required to address serious disciplinary or grievance issues.

Disciplinary Committee

Role and Remit

  • This is a requirement and an integral part of the school’s approved Disciplinary Procedure for School Staff.

  • As described in the Disciplinary Procedure for School Staff, the purpose of the Committee is to consider allegations of serious misconduct on behalf of the Governing Body. In the event of the potential need for some form of disciplinary action, an Investigating Officer will be required to undertake a management investigation.  Except in cases where the Headteacher is the subject of possible disciplinary action, the Headteacher shall act as the Investigating Officer. 

 

In most cases, as a result of the management investigation, there will be one of two outcomes:

  • Complete exoneration from the allegations made.

  • A decision that disciplinary action should be taken.  In this case, the disciplinary hearing will be undertaken by the Disciplinary Committee.

  • The modus operandi of the Committee and the formal disciplinary procedure is detailed in the Disciplinary Procedure for School Staff.  The Committee can decide whether or not to issue a warning, which may be written or a final written warning or, in very serious cases, a request to the LA to issue notice of dismissal

  • In the event of an appeal by the complainant against a decision of the Disciplinary Committee, the matter will be referred to the Grievance and Appeals Committee (see below) or the full Governing Body (excluding all members of the Disciplinary Committee and any other Governors involved in the case).

 

Membership

 

The Committee will be chaired by the Chair of Governors (or the Vice Chair if the Chair is unavailable for any reason) and will comprise a Foundation Governor and one Parent Governor, as selected by the Governing Body:

 

Co-Chair of Governors: Roger Keeling, Andy Horsley

Foundation Governor: As selected by the Governing Body

Parent Governor: As selected by the Governing Body

 

A quorum requires the attendance of all three Committee members.

 

Grievance and Appeals Committee                                                             

Role and Remit

 

  • This is a requirement and an integral part of both the school’s approved Grievance Procedure and the Disciplinary Procedure for School Staff.

  • The purpose of the Committee is twofold, namely:

  • To address unresolved grievances

  • To consider an appeal by a complainant against a decision of the Disciplinary Committee.

  • Wherever possible, grievances raised by members of the school staff will be addressed and satisfactorily resolved by the Headteacher in line with the requirements of the Grievance Procedure.  

  • On very rare occasions, a grievance may not be resolved in this manner.  In such cases, the grievance must be reported to and formally addressed by the Grievance and Appeals Committee.

  • The Headteacher will prepare a formal written report as soon as possible for the Committee. Where a grievance is against the Head, the formal written report will be prepared by a nominated member of the Governing Body.

  • The Committee will consider the grievance. The meeting for this purpose shall be held within fifteen working days (or by mutual agreement as soon as practicable thereafter) of receipt by the Headteacher of the formal written notice of the grievance.

  • The required process to be adopted by the Committee (including provision of documentation, notification of the Committee meeting, representation by a Trade Union/Professional Association representative or friend, an appeal against the Committee’s decision etc.) is fully explained in the school’s Grievance Procedure.  

  • The Committee will meet in the event it is required to formally address:

-A grievance which has failed to be resolved ‘internally’ by the Headteacher.

-A grievance concerning the Headteacher or Governor(s).

-An appeal against a decision of the Disciplinary Committee.

 

Membership

 

The Committee will be chaired by the Chair of Governors (or the Vice Chair if the Chair is unavailable for any reason) and will comprise a Foundation Governor and one Governor, as selected by the Governing Body.  The current membership is:

 

Co-Chair of Governors: Roger Keeling, Andy Horsley

Foundation Governor: As selected by the Governing Body

Parent Governor: As selected by the Governing Body

 

A quorum requires the attendance of all three committee members.